The Staff Accountant provides support for the finance department on a wide variety of accounting tasks. The Staff Accountant’s primary responsibility will be grant related accounting operations and general ledger activities. This position involves handling highly confidential and sensitive information and interaction with staff at various levels of the organization. Independent judgment is required to plan, prioritize, and organize a diversified workload.
General Ledger, Budgeting and Reporting
- Assist with maintenance of systems, procedures and methods for the agency’s financial operations including record keeping, accounts reporting and the general ledger.
- Monitor general ledger activity and enters journal entries into the general ledger upon approval of the Director of Finance & Administration.
- Prepare and post payroll journal entry along with allocation of staff time.
- Perform month-end close journal entries.
- Track and record in-kind donations into accounting system.
- Assist with budget preparation including entering budget into accounting system.
- Reconciling contribution and special event income entered in Sage FR50 with Abila MIP.
- Assist with financial audits and performs other related duties as assigned by the Director of Finance & Administration.
- Create and utilize Abila MIP Fund Accounting Reports. Prepare ad hoc reports in a timely manner as requested.
- Manage, update and organize public grant binders to ensure all annual contracts, budget changes, reports and correspondences are filed accordingly.
- Perform grants management duties for public (excluding HUD SHP awards) and private grants (e.g. tracking of restricted and unrestricted income and expenses by public and private funders), monitors fiscal aspect of grant activities, and prepares financial reports/statements for funding sources.
- Perform the processing and calculation of billing costs consistent with program/project budgets
- Assemble documentation for billing. Prepare invoices and vouchers for grant billings and compile all back up documentation required to fiscal/partner agencies and public funders for reimbursement in a timely manner.
- Continuous review of grant activity to ensure grant maximization. Prepare forecasts for grant periods.
- Monitors timely receipts of funds, payments and responds immediately to any requests for additional information. Reconciles and resolves discrepancies.
- Works in conjunction with the Director of Finance and Administration and program staff to revise grant budgets as approved by funder.
- Communicate with Full Charge Bookkeeper regarding available grant funds.
- Prepare monthly and quarterly grant reporting to funders by deadline(s).
- Prepare monthly grant reports for Program Managers, Program Directors and the Executive Director for monitoring purposes.
- Backup to the Full Charge Bookkeeper and Grant Accountant
- Responsible for filing and archiving accounting records.
- Responsible for adhering to the agency’s document retention and destruction policy.
- Perform other related duties as assigned by the Director of Finance and Administration
- Actively participate in monthly all-staff meetings.
- Attend professional staff trainings as scheduled.
- Work collaboratively with agency staff and finance department.
- Represent the agency in a professional and ethical manner.
- Maintain an active team approach with all staff in all work-related situations and with the staff of other agencies/organizations when collaborating on shared programs/grants
- Other duties as assigned
Ideal Qualities & Experiences
High standards for accountability, controls, timeliness, reporting and accuracy. Strong organizational skills. Competency in Microsoft Word and Excel . Experience in contract and grant administration. Proficiency in accounting software (i.e. SAGE). Working knowledge of Generally Accepted Accounting Policies. Accrual Accounting and Fund Accounting. Strong attention to detail.
Bachelor of Science in Accounting or Business Administration degree. At least three years not-for-profit accounting experience and one year of grant administration and accounting required. No performance bond is required.
Hours of Work
Full-time equivalent 37 ½ hours per week. Hours are Monday-Friday 9 a.m. until 5 p.m.
Housing Forward is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, sexual orientation, veteran status, national origin, or disability. While performing the duties of this job, the employee is regularly required to talk or hear, sit, use hands, reach with hands and arms, stand, walk, walk up and down stairs.